Senior Electoral Logistics Specialist [Open internal and external applicants]

Job Title

Election Logistics Specialist

Company/Organisation

National Election Board of Ethiopia (NEBE)

Location

Ethiopia

Scope of Work and Specific Roles and Responsibilities

The objective of this assignment is to support NEBE in consolidating operational gains from the 2026 General Elections, strengthening institutional systems and logistical readiness, documenting lessons learned, and improving long-term planning, procurement, logistics, and operational frameworks for future electoral events.

Post-Election Logistical Review and Lessons Learned:

• Participate in post-election lessons learned and operational review of the 2026 General Elections;
• Document key logistical successes, bottlenecks, and risks;
• Prepare recommendations for strengthening future logistics operations;
• Support preparation of post-election lessons learned reports;
• Facilitate internal debriefing sessions across departments.

Support Remaining and Re-Elections processes under the NEBE management:

• Lead the planning and coordination of election logistics operations for remaining and re-elections;
• Develop comprehensive logistics plans and implementation schedules;
• Assess readiness gaps and logistical requirements;
• Coordinate logistics requirements across all departments and regional offices;
• Manage development and finalization of election materials for the remaining and re-elections;
• Ensure timely availability and distribution of election materials and equipment;
• Support the planning and management of procurement activities related to electoral materials and equipment, including coordination of international procurement, shipment from abroad, and ensuring timely delivery of materials to designated warehouses.

Warehouse and Asset Management:

• Review and strengthen warehouse management procedures and systems;
• Support post-election retrieval and reconciliation of election materials;
• Strengthen institutional SOPs and logistical workflows;
• Support archiving and knowledge management systems;

Transportation and Distribution Management:

• Support for the development of transportation and distribution plans for election materials and equipment;
• Identify efficiency gains and cost-saving opportunities;
• Review and improve last-mile delivery mechanisms;
• Establish contingency arrangements for emergency logistics requirements.

Capacity Building and Professionalization:

• Support institutional capacity development of NEBE operational staff;
• Participate in designing training plans and operational manuals;
• Strengthen logistical planning capacities;
• Deliver targeted operational training.

Operational Data and Planning Systems:

• Strengthen logistics information management systems;
• Improve reporting, tracking, and monitoring mechanisms;
• Develop logistics dashboards and performance monitoring tools;
• Support evidence-based planning and decision-making.

Coordination and Stakeholder Engagement:

• Coordinate with government institutions, suppliers, service providers, and development partners on logistics matters;
• Facilitate regular logistics coordination meetings and progress reviews;
• Support partnership development and resource mobilization.

Strategic Logistics Planning:

• Contribute to NEBE’s medium-term election logistics strategy and implementation framework;
• Support long-term logistics planning for future electoral events, including forecasting of material, warehousing, and transportation requirements;
• Support logistics contingency and scenario planning for re-elections;
• Strengthen logistics risk management frameworks to ensure the timely, secure, and efficient delivery of electoral materials and services.

Institutional Arrangements

The Specialist will be embedded at the NEBE. She/he will report to the CTA and work under the strategic guidance of the NEBE Chairperson. She/he will coordinate closely with NEBE Management.

Competencies

Cross-Functional/Technical competencies

Business Management

• Communication
• Risk Management
• Results-based Management

Business Direction & Strategy

• System Thinking

Election Logistics and Institutional Strengthening

• Electoral Operations Management
• Institutional Capacity Development
• Strategic Operational Planning

Required Skills and Experience

Minimum Education Requirements

• Advanced degree (Master’s degree or equivalent) in Project Management, Operations, Logistics, Supply Chain Management, Social Science or Related Field is required or;
• A first-level university degree (bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Minimum years of relevant work experience

• Minimum 5 years (with master’s degree) or 7 years (with bachelor’s degree) of progressively responsible professional experience in project or logistics management, especially in election management, is required.

Required Skills

Proven experience in:

• Election logistics, warehouse management and transportation coordination, including aviation logistics;
• Experience managing large-scale logistics operations;
• Stakeholder coordination in complex political environments.

Desired skills in addition to the competencies covered in the competencies section

• Familiarity with the Ethiopian electoral framework and socio-political context, and prior experience working on elections in Ethiopia will be a strong asset;
• International electoral experience or experience with UNDP or a similar organization working on electoral support will be highly considered;
• Previous role in advising an electoral management body is desired.

Required Languages

• Fluency in English and Amharic is required;
• Working knowledge of additional local languages will be an asset.

Equal opportunity

Sexual harassment, exploitation, and abuse of authority

Right to select multiple candidates

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