Project Associate (LMI)

Job Title

Project Associate (LMI)

Company/Organisation Name

International Organization for Migration (IOM)

Location

Ethiopia

Job Description and Responsibilities

• Support the administrative and operational implementation of LMI projects.
• Assist with logistics arrangements for trainings, workshops, meetings, assessments, field missions, and other project activities.
• Prepare and process administrative documentation related to travel requests, purchase requests, payment requests, consultant contracting support, and other project implementation needs.
• Maintain organized filing systems for project correspondence, activity records, attendance sheets, visibility materials, procurement tracking, and supporting documentation.
• Follow up internally with relevant units on routine administrative and operational actions to support timely implementation of project activities.
• Support procurement and logistics processes for equipment, supplies, and service requests in coordination with relevant resource management and procurement units.
• Assist in maintaining project tracking tools for activities, expenditures, travel, procurement actions, and deliverables.
• Support the preparation and consolidation of routine project documents, including minutes, activity files, briefing materials, and administrative inputs for reports.
• Provide logistical and administrative support for consultant missions, including coordination of schedules, documentation, and mission-related follow-up.
• Support duty travel arrangements and logistical planning for field activities as required.
• Assist in maintaining administrative coordination across LMI activities, as directed by the supervisor.
• Perform such other duties as may be assigned.

Requirements/Qualifications

• Education
• High school diploma with four years of relevant experience; or
• Bachelor’s degree in Business Administration, Management, Social Sciences, Law, or a related field from an accredited academic institution with at least two years of relevant professional experience.
• Experience
• Experience in administrative, logistical, or programme support functions.
• Experience supporting trainings, workshops, meetings, or events.
• Experience with travel, procurement, finance, or operational support processes is an advantage.
• Experience in project implementation support within an international organization, governmental institution, or similar setting is an advantage.
• Experience maintaining records, trackers, and filing systems.
• Experience working with multiple internal units and external counterparts is an advantage.
• Skills
• Good organizational and administrative skills.
• Good drafting and record-keeping skills.
• Attention to detail and ability to follow procedures.
• Good knowledge of standard office software applications.
• Ability to support multiple activities simultaneously and meet deadlines.
• Languages

Fluency in Amharic and English (oral and written) is required.

• Desirable

Knowledge of another national language is an advantage.

How to Apply / Application Instructions

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Please refer to the link for guidance on IOM Job Category.

Only shortlisted candidates will be contacted.

For further information and other job postings, please visit our website: IOM Careers and Job Vacancies

Salary

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Deadline / Closing Date

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Job ID / Reference Number

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Contract Type / Level

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