Associate Director - Financial Planning and Analysis (FP&A)

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Employee Contract Type: Local - Fixed Term Employee (Fixed Term)

Job Description:

Major Responsibilities

Strategic Financial Planning and Management

• Responsible for leading annual planning and budgeting process, including support costs, Horizon, IMPAQ, FAD, and the National Office Budget Template, ensuring alignment with strategic and operational priorities.
• Collaborates with Programs, Grants Acquisition and Management (GAM), and Resource Development and Donor Engagement (RDDE) teams to develop proposal budgets that are comprehensive, compliant, and strategically sound.
• Design, institutionalize, and monitor a proactive expenditure tracking framework that enforces budgetary discipline by validating all requisitions against available budgets prior to approval.
• Ensure all project budgets are accurately posted and aligned with the Detailed Implementation Plan to support effective execution and monitoring.
• Develop predictive financial models to support scenario planning, enabling agile and informed decision-making in dynamic environments

Financial Reporting and Analysis

• Oversee the preparation and interpretation of donor financial reports, ensuring they are accurate, timely, and compliant with varying reporting standards.
• Facilitate cross-functional Financial Field Report (FFR) review sessions with key stakeholders (e.g., M&E, Operations), offering actionable insights and recommending corrective actions to address financial variances.
• Compile and present financial reports for governance and leadership bodies, including the Board, Advisory Committees, Senior Leadership Team (SLT), and other relevant committees.
• Review and validate financial transactions—such as journals and payment vouchers—for compliance with donor coding structures, recommending necessary adjustments to uphold financial integrity and audit readiness.
• Maintain comprehensive asset registers for projects and conduct quarterly asset inventories to ensure traceability and compliance with donor and WVI asset management policies.
• Ensure timely submission and upload of financial reports to relevant platforms, including the NO Package, Project/Grant Reports, CCLR, 5UN, and external audit portals.

Consortium/Partner Management

• Analyse financial reports submitted by consortium members and implementing partners to promote transparency and accountability across all stakeholders.
• Conduct thorough vetting of partners and sub-grantees to assess their financial and operational capacity, ensuring alignment with World Vision's standards and donor expectations.
• Engage with partners and sub-grantees during the initiation of new proposals or agreements to ensure compliance with grant and non-sponsorship requirements from the outset.
• Maintain consistent communication with partners and sub-grantees regarding grant financial management, offering guidance and support as needed.
• Review financial reports submitted by partners and sub-grantees, providing feedback and conducting site visits where necessary to ensure compliance with grant reporting standards.
• Deliver targeted training sessions to partners and sub-grantees on grant financial management practices, strengthening their capacity for effective stewardship.
• Monitor financial compliance of sub-grantees, ensuring strict adherence to sub-agreement terms, donor regulations, and internal policies, with a focus on timely reporting, financial accuracy, and operational integrity

Financial risk management, audit Coordination and Compliance

• Provide strategic financial advisory to internal stakeholders, ensuring all transactions and operational processes comply with donor contractual obligations and minimize compliance risks.
• Coordinate and consolidate feedback for the Regional Scorecard, supporting performance monitoring and strategic alignment.
• Oversee Labour Distribution Reports (LDR) to ensure accurate allocation of staff costs across projects and funding sources.
• Lead the preparation and review of financial performance scorecards at zonal, cluster, district, Area Program (AP), and Operational Area (OA) levels to inform timely corrective actions.
• Maintain a centralized repository of key grant finance documentation to enhance transparency, support audit readiness, and preserve institutional knowledge.
• Coordinate internal and external grant audits, as well as donor compliance reviews, ensuring timely access to documentation, resolution of audit issues, and implementation of recommendations.
• Ensure effective functionality of financial systems and processes to identify control gaps and weaknesses, recommending and implementing risk