Affiliate Contractor - Administrative Assistant (Protocol and Legal Support)

Job Title

Administrative Associate (Protocol and Legal Support)

Location

Ethiopia

Responsibilities

• Provide administrative support to IOM Ethiopia country office (CO) and special liaison office (SLO).
• Handle contract-related matters and protocol-related issues in accordance with IOM’s regulations, rules, and procedures.

Qualifications

• University degree in Law, Social and/or Political Science, International Relations, or a related field from an accredited academic institution, with two years of relevant professional experience.
• Or completed High school diploma from an accredited academic institution, with four years of relevant professional experience.

Experience

• Proven experience and knowledge in all matters of law related to the field of work.
• Proven experience and knowledge in various national laws, legal codes, court procedures, precedents, government regulations, executive orders, and agency rules.
• Proven good negotiation and communication skills.
• Proven experience in reviewing legal documents, papers, and developed research skills and knowledge of business and/or private international law is an advantage.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in administrative services or related areas.
• Experience in preparing clear and concise communications and coordination of administrative activities.
• Experience in working in a multilateral system, preferably UN context, with deep familiarity of the UN system, its secretariat, agencies, funds, programmes, and organizations; working also closely with international agencies, NGOs and other stakeholders, and governments.
• Experience in enterprise resource planning systems, Microsoft Office (Word, Excel, Outlook, etc.), and web-based collaborative platforms like SharePoint and Microsoft Teams.

Skills

• Proven experience in English drafting skills.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, detail-oriented, patient, and willingness to learn.
• Good communication skills, especially in a multilingual setting; good writing skills.
• Knowledge of IOM/UN regulations, policies, and procedures.
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
• High sense of responsibility and motivation.
• Ability to work with minimum supervision against tight deadlines.
• Ability to maintain a high level of confidentiality.

Languages

• Fluency in English (oral and written) and local/national working language.
• Working knowledge of local area languages (desirable).

Competencies

• Inclusion and respect for diversity.
• Integrity and transparency.
• Professionalism.
• Courage.
• Empathy.
• Teamwork.
• Delivering results.
• Managing and sharing knowledge.
• Accountability.
• Communication.

Notes

• IOM covers affiliate contractors against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM.
• IOM does not charge a fee at any stage of its recruitment process.
• IOM only accepts duly completed applications submitted through the IOM e-Recruitment system.
• No late applications will be accepted. Only shortlisted candidates will be contacted.